Sample Annual Leave Application from Employee

Sample Annual leave application from Employee

[These are Sample Annual leave application from Employee. An employee can avail his full annual leave either during the end of the year or at any time in between the year. You can follow these formats as email letter. You should follow official rules and regulations.]


Your name…

Project Manager (Job designation)

Company /organization name…

Date (Date on which letter is written)


Your Authority name…

Project Manager (Job designation)

Company /organization name…

Sub: Annual leave application

Dear Sir (or name),

This is to bring to your kind attention that I have planned a family trip to (Area/City/Country name) to avail my annual leave allowance. I would be absent from the office for one month. You can check my records also that I have not taken a single day leave in the whole year. I would be leaving on (Date) and returning on (Date).

In my absence, (employee name) would be working on my projects and if needs any clarification, he can contact me via mail or phone. I will definitely extend my help to him.

I hope you will consider my request and grant me leaves for the above-mentioned dates.

Thanking you,

Yours sincerely

Your name…

Job designation and signature…


Another format, (Email format)

Dear Sir (or Name),

I am writing this letter to inform you that I am in need of a long-term leave and I wish to avail my full annual leave allowance, as I have my full annual leave allowance. I may take leave for one month as I am planning for a national tour with my family.

I have assigned my present work to (Employee name). He knows well about my work and he can handle without any problems, as only the final part is left to be completed by him.

I will return to the office on (date). If there happen to be any changes in my plan or if I want to attend office earlier or later than the mentioned date, I will inform you well in advance. Thanks for considering my request.

Thanking You,

Yours Sincerely,

Your name…

Job designation and signature…