Sample Business Meeting Agenda Format

Sample Business Meeting Agenda Format

[A business meeting agenda is an outline of what needs to be discussed once you are in a business meeting. The agenda for the meeting can be prepared by an individual who has spent some time with the company and is fully aware of how or what the company plans to discuss in the scheduled meeting.]

Points to consider while drafting Business Meeting Agenda –

  • The date of the meeting, the time, venue, as well as the name of the organizer, should be mentioned on the agenda.
  • Business meetings can be held to discuss the concerns which may be arriving because of fresh projects or even existing projects.
  • The meetings should involve valid discussions from shareholders along with the market value of the company’s shares.
  • Discussions may also be held regarding business projects which may be implemented in the future.
  • It would be needless to mention that the agenda should be prepared in a formal language by also including opening and closing salutations.

Example of Business Meeting Agenda –


[From Name of the business organizing the meeting],

[Date: date of the meeting with the time and venue],

[Host: Name of the host of the company],

[Attendees: names of all attendees invited to the meeting along with their contact details].

Agenda for the meeting.

9 AM to 9:15 AM — introductions by the host, call to order, invocation, and opening ceremony.

9:15 AM to 9:45 AM — a review of the minutes of the previous meeting.

9:45 AM to 10 AM — correspondence.

10 AM to 10:15 AM — reports, standing committees, officers and special or ad hoc committees.

10:15 AM to 10:30 AM — discussion of business, unfinished business, & standing committees.

10:30 AM to 10:45 AM — announcements.

10:45 AM to 12 PM — program, speakers, educational activities and presentation of awards and honors.

12 PM to 12:15 PM — ceremonies & initiation.

12:15 PM to 12:30 PM — closing ceremony.

12:30 PM to 12:45 PM — entertainment.

12:45 PM to 1 PM — adjournment.


Another format,

Example of Business Meeting Agenda –


[From The name of the business organizing the meeting],

[Date: date of the meeting, time and the venue],

XYZ Model Team Meeting

Host: (Name)

Facilitator: …..

Timekeeper: …..

Refreshments: …..

Note Taker: …..

Buddy for Absent Members: …..

[Objectives of the meeting: list the objectives of the meeting in numerical order],


9 AM — welcome and introductions along with the sharing of information.

9:15 AM — updates on the action plan with discussions.

10:15 AM — selecting the coaches after discussions.

11:15 AM — ongoing planning.

12 PM — evaluation of the meeting and adjournment.

[Note: Business meetings of any company are unlikely to have a set agenda where all things may move as scheduled on the agenda. Participants may raise unexpected questions or demand answers for subjects which may not have been planned.]