Sample Complaint Letter to Supplier for Late Delivery of the Material

Sample Complaint Letter to Supplier for Late Delivery of the Material

[These are sample Complaint Letter to Supplier for Late Delivery of the Material at construction Site. You can follow this sample as a Warning letter for next late delivery contract will be canceled. Customize the content according to the information you want to convey.]

Date…

Supplier Name…

Company/Institute name…

Office Address…

Sub: Complaint Letter for Late Delivery

Respected (Name),

It is hereby to inform you that as we are your regular client since last few years and we always put the demand to you. But since last few month, there is always a complaint from your side for the late delivery of material at the site which is a really alarming situation for us. (Describe in your own words). The major loss is that our commitment with the client is extended which we face in the form of extra cost and time as well as it is against the rules of the company. (Describe actual problem and situation). It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this the poor people who are working in our company cannot get work for that day which is also a critical situation. (describe your requirement). I hope you will understand our problem and there will be no delay from your side in the future.

Thank full in advance.

Yours faithful,

Your name…

Construction company name…

contact no. and signature…

 

Another format,

Date…

Supplier Name…

Company/Institute name…

Office Address…

Sub: Complaint Letter for Late Delivery or Supply

Dear (name),

It is apprised the contract agreement for the supply of constructional material and allied items was concluded between your company and our office in the two months back. Against the said contract our office issued you a supply order just after the conclusion of the contract for the delivery of stores at site. (Describe in your own words). It is very important to realize you that due to your negligence our constructional progress is suffering very badly which is ultimately the damaging the name of our department. You are hereby once again directed to gear up your resources and deliver the store immediately without wasting any further time. (Describe actual problem and situation). One more thing is also to keep in mind that if you fail to deliver the store the same contract agreement will be entrusted to some other contractor on risk and cost basis and loss incurred to the contract will be debited against the earnest money deposited in our office by you. (describe your requirement).

So it is hoped that you will take this letter extremely important and seriously and complete the supply in no time without fail.

Yours sincerely,

Your name…

Construction company name…

contact no. and signature…