Sample Credit Card Transaction Dispute Letter

[The goal of writing a dispute letter is to resolve a disagreement between two government agencies or individuals. The letter should mention every item on the credit report for which you have a dispute, explain the facts, and request that it be corrected as soon as possible. These letters are written when a credit card company sends a faulty report to a customer and the customer writes a letter to the company to resolve the dispute. This letter is an official document that can be produced if the client takes legal action. This is critical because it is only then that they will be able to take the necessary action. Even if you are writing a dispute letter, it is critical that you use kind words.]

From,

Sender/Your Name…

Home/Office address…

Date: DD/MM/YY (Date on which letter is written)

To,

Receiver Name…

Job Designation and Department name…

Bank/Institute name and address…

Subject: Dispute letter (Subject Topic)

Dear Mr. (Name of the person),

I am writing this letter with reference to my credit card statement which I received yesterday (Date). (Describe in your words). My credit card no. is (number) which is valid till (Date). (Describe all about the situation). I am surprised to see that the statement shows outstanding payments for (amount).

I would like to mention that I have always settled my bills on time. (Explain your points). I am also enclosing my receipts for the same with the letter which are the proofs that I have made the payments before the due date. (Focus on legal documents).

I would appreciate it if you could look into the matter and rectify this problem at the earliest. (Cordially describe your greetings and expectations). If you want anything related to my account, please let me know. You can email me at dfgdf@gmail.com.

Yours sincerely,

Your Name…

Address…

Contact Info…

Another Format, [Email Format]

TO: Receiver Mail address, name.dgff@mail.com

From: Sender mail address, name.gfhf@mail.com

Subject: Dispute letter

Dear Mr. (Name),

This is concerning my credit card report which I received last week. (Describe in your words). My credit card number is xxx. The date of issue of the card is DD/MM/YYYY. (Describe all about the situation). I have always made my payments on time, but this time, I am surprised to see the report mentioning that I have to make payments that are already made.

I am attaching a copy of the statement with this letter, and I have also circled those transactions which have already been settled. (Focus on legal documents).

I would like to mention once again that I have already settled my dues and I am also attaching the receipts for the same. (Cordially describe your greetings and expectations). I would appreciate if you could look into the matter and rectify the faults at the earliest.

Yours sincerely,

Your Name…

Address…

Contact Info…