Respected Employee,

My name is (Your name) and I am from the Vehicle Management department of your company. (Receiver Employee name) you were an employee in this firm form (Date) and now you resigned 2/3 days ago (More/less). (Describe in your own words). As all the perks come with the retiring age you received a golden handshake from our firm. But I am very sorry to break this to you that the car you were given in (date) is not part of the deal. (Describe actual problem and situation). Now you are retired and you are bound to return the car to the firm. The car was a Silver Mustang. Model Number #****#. License Plate number #00000#. This car was under your use from (Date to Date), but now you have 3 working days to return this car back to the firm. (describe your requirement). I hope you will do it as early as possible.

Car# Silver Mustang

License Plate Number #00000#

Model Number #****#

Regards,

Your Name…

Job Designation…

Contact no. and Signature…

(Receiver name),

Our records indicate that the company had provided you with a temporary pick-up truck vehicle (Type of vehicle) last week (date). (Describe in your own words)

We would like to remind you that this was given to you for a single day when it was needed, and it is no longer necessary for you to keep the vehicle. (Describe actual problem and situation). Therefore, we request the immediate return of the pick-up truck; otherwise, you may face charges or other consequences from the company. (describe your requirement).

Regards,

Your Name…

Job Designation…

Contact no. and Signature…