Sample Disciplinary Letter format to Parents from School

Sample Disciplinary Letter format to Parents from School

[These are sample Disciplinary Letter format to Parents from School. It is important that each student and faculty member have a safe environment where they are free to learn. Students are expected to adhere to school rules and guidelines as well as display leadership qualities on a daily basis. You can make changes as per your requirements.]

Date: DD/MM/YY

Parents name…

Home Address…

Contact information…

Sub: Disciplinary Letter to Parents from School

Dear Mr. and Mrs. (Name),

This is to inform you about your child’s misconduct in school. Last (date- dd/mm/yy) your child, (Name) was sent to my office today for fighting in the classroom/bathroom. The offense occurred during class hours. (Describe in your own words).

As you know, this is not (Student’s name) first violation of the fighting regulations. As you may recall, I spoke to you last month after (Student’s name) was caught fighting in the locker room/canteen. At that time he was given a verbal warning and told that I would not permit repetition of this behavior. (Explain all about the situation). (Student’s name) generally, behavior with his peers seems to a little destructive. He always found bullying or fighting with someone. I would recommend that he is need of counseling and that you take him to a reputed child counselor. (Describe actual problem and situation).

Since his behavior is repetitive and despite several written and oral warning it doesn’t seem to have changed our Discipline Code calls for a two/three-day suspension in this situation. (As institute rules). Unfortunately, (Student’s name) will be suspended from school on (date to date). It is required that one or both parents accompany the student on the day of his return. (describe your requirement and managerial decision).

As parents, I am sure you would be able to handle this appropriately. You can help your child better understand our school’s expectations and general conduct by taking time to speak with them. (Describe your cooperation). Your understanding and corporation are greatly appreciated.

Your Name…

Job Designation…

Contact no. and signature…

 

Another format,

Date: DD/MM/YY

Parents name…

Home Address…

Contact information…

Sub: Disciplinary Letter to Parents from School

Dear Mr. and Mrs. (Name),

I am writing to inform you that our School board has found your child (Name) guilty of breaking School’s code of conduct consecutively for the third time by bunking the lectures. (Describe in your own words). This will create a wrong impression on the minds of our students. School board policy calls for an appointment with the ward and his respective parents in such cases. (Explain all about the situation). Our board policy requires you to be present for the meeting on (date to date). If you remain unavailable strict disciplinary action will be taken against your ward. (Describe actual problem and situation).

School Discipline Code calls for a week of suspension of your ward in this situation. (Student’s name) will be suspended from school immediately if you fail to attend the meeting with the board. (describe your requirement and managerial decision).

If your ward requires counseling our school has the best of counselors to help him. I hope you understand the importance of this letter and the seriousness of the matter.

Your Name…

Job Designation…

Contact no. and signature…