[These are Sample Invitation Letter and Schedule Confirmation. From the sample invitation letter, you will learn how to write an invitation letter for the participants with a schedule of the ceremony or schedule of the program.]

Date…

Respected Invitee name…

Address…

Contact information…

Sub: Invitation Letter for Award Ceremony

Dear Madam/Sir,

You are invited to attend the contract award ceremony for [Event type and name] scheme. The time and venue for the ceremony is mentioned below:

• Date: Day/Monty/Year.
• Venue: Place and Area name (Venue or Conference centre name).
• Address: Full address information…
• Time: … … …

The signing authority and a witness should attend the meeting for the signing of contracts. (Explain all about arrangements). If Signing Authority Is authorizing any other person to sign the contract, that authorization should be on stamp paper.

Regards,

Your name…

Manager Communication (Job Designation)

Company or Institute Name…

Subject: Invitation and Confirmation of Schedule

Dear Sir,

Hope you are fine. As per our discussion on an Email (Or Mobile contact), we welcome to the Senior Officials (Employee type) of (Company/Institute name) to visit our organization on (Date: DD/MM/YY) at [Time to Time] but the students and teaching staff will not be available on that day. (Describe in your words, with actual problem and situation). If you can arrange the visit on any other working day of next week at same timing it will more purposeful. Because on working day the students will be in their classes, teaching staff and other trainers will also be available. (Explain all about arrangements).

Regards,

Your name…

Manager Communication (Job Designation)

Company or Institute Name…