Sample Letter for Requesting Payment

Sample Letter for Requesting Payment

[A letter for requesting payment is a polite way of reminding a customer that he/she has not made the payment agreed upon after the delivery of goods. It is written when a client or customer fails to make payment for delivered goods or services as agreed with the supplier. It is a formal document that contains details of the goods delivered and the amount of money expected to be paid. This letter is important to maintain a good business relationship between the supplier and the customer. You can make any change to the below application as per your needs.]


Sender/Your name…

Job Designation/Business type…

Date: DD/MM/YY (date on which letter is written)


Receiver name…

Sub: Letter for Requesting Payment

Dear (Sir/Name),

My name is (Name) and I write to notify you of outstanding payment of (Money amount) dollars. (Describe in your words). This payment regards that (Specification) was delivered to your company’s location at (Address) on the date (DD/MM/YY). We wish to request that you honor the payment agreement at your earliest.

I hereby attach an invoice of the goods delivered and reference number (No. *****) for your reference. Thank you for the good business relationship we have had for (Date) months. (Describe all about the situation). We value you as a customer and we would not wish to lose you but we have not received payment for the last (date).

We wish to request this payment so that we can close our quarterly books of accounts. We will start charging an interest of **** for the outstanding payment after (date) days. (Describe all about the payment policy). If you have already made the payment, we apologize and we wish to request that you send the reference code for the transaction so that we can follow up with our (name) department

Thank you. We look forward to your response regarding this payment. (Cordially describe your greetings and expectation).

Yours Faithfully,

Your name…

Contact info. and signature…

Job Designation/Business type…


Another format, {Email Format]

From: Sender mail address,

To: Receiver mail address,

Sub: Letter for Requesting Payment

Dear (Sir/name),

This is a kind reminder of an outstanding payment you have with us of (Money Amount). This is with reference to outside catering services (Service type) we 9Company/Institute name) provided during your wedding of (date). (Describe in your words). Our records show that we have not received the payment for the services provided which was due to be paid by (date).

I herewith attach an invoice with reference number (No.*****). I have also enclosed relevant documents related to this business transaction for your reference. If you have already made payments, we sincerely apologize. (Describe all about the situation).

Kindly send a reference code for the online transaction so that we can follow up with our finance department. If there are technical problems in processing the payment please let us know. (Describe all about the payment policy).

If these payments have not been made, kindly address this matter with urgency. We request that you make these payments so that we can balance our books of accounts at the end of the month. (Cordially describe your greetings and requirements). As indicated on our agreement, we will be charging three percent interest in the outstanding amount monthly.

We appreciate and value you as a client and we would be disappointed to lose you. Thank you.

Best Regards,

Your name…

Contact info…

Job Designation/Business type…