Dear Sir,

This is the letter to the (Job designation, e.g., section officer) to complete the work and present reports.

I am directed to refer to the letter No. *0000* on the subject as cited above. The Chief Secretary (Higher authority Name) has been pleased to release funds of the amount (Money Amount) in the head of repairing matters in offices situated at premises of civil secretariat (Type of agreement). (Describe in your own words).

In this context, you are directed to complete all repairing issues of offices as informed by concerned officers (copies of applications are enclosed herewith). (describe your requirements). It is further intimated that a survey report should also be furnished along with recent photographs of the repairing works after the completion of assigned tasks, within one week positively. (Explain the actual cause and situation).

Your immediate action to this letter would be appreciated by the higher management.

Regards,

Your name…

Job designation, (e.g., Additional Secretary)

Department Name…