[Below briefly describe on Sample Letter of Invitation and Confirmation of Schedule. You can follow these sample invitation letter to attend award ceremony or a visit to the company to guests, clients, customers, distributors, business partners etc. From the sample invitation letter, you will also learn how to write an invitation letter for the participants with a schedule of the ceremony or schedule of the program.]

Date…

Authority name…

Job Designation…

Company/Institute Name…

Sub: Invitation Letter for Award Ceremony

Dear Madam/Sir,

You are invited to attend the contract award ceremony for [“Program Name….”] scheme. The time and venue for the ceremony is mentioned below:

• Date: [Date: DD/MM/YY]
• Venue: Place and Area name…
• Address: … … …
• Time: … … …

The signing authority and a witness should attend the meeting for the signing of contracts. If Signing Authority Is authorizing any other person to sign the contract, that authorization should be on stamp paper. (Contract requirement).

Regards,

Your Name…

Manager Communication (Job Designation),

Company/Institute Name…

Dear Sir,

Hope you are fine. As per our discussion on a phone call (or E-mail) we welcome to the Senior Officials (Job designation or authority name) of (Company/Institute Name) to visit our organization on (Date: DD/MM/YY) at (Time schedule) but the students and teaching staff will not be available on that day. (Write your actual situation). If you can arrange the visit on any other working day of next week at the same timing it will more purposeful. Because on working day the students will be in their classes, teaching staff and other trainers will also be available.

Regards,

Your Name…

Manager Communication (Job Designation),

Company/Institute Name…