Sample Letter of Reprimand to Employee for Poor Performance

Sample Letter of Reprimand to Employee for Poor Performance

[It is a Sample Letter of Reprimand to Employee for Poor Performance. Managers are often reluctant to take disciplinary action at work. They fear that it will damage their relationship with the employee and potentially demotivate the person. You can make any change to the below application as per your needs.]

Date…

Employee name…

Job Designation…

Department Name…

Re: Letter of Reprimand

This is an official written reprimand for your failure to perform the functions of your position appropriately to safeguard the confidential knowledge you have acquired about the employees who report to you. (Describe in your own words). Revealing information, that was shared with you in confidence by an employee, to other employees, is a violation of the confidentiality rights of the employee. (Describe Company rules).

It is also a breach of your expected and entrusted managerial role. In fact, even if the employee had not specified that the information shared with you was confidential, discussing employee business with another employee, under any circumstances, is a failure on your part to perform your expected management role. (Describe actual problem and situation). The severity of your actions justifies the disciplinary action that could lead to employment termination.

You have received verbal counseling for an earlier offense in which you revealed confidential information entrusted to you by an employee. (Explain all about job performances). With this letter of reprimand, I am reminding you of the critical importance of safeguarding the confidential information that your role requires.

I am also reminding you of the critical importance that your exercise of dependable good judgment as an employee entrusted with management responsibilities requires. Because of your position, further diligence in carrying out your responsibilities is required for the future. (describe your requirement and managerial decision)

A copy of this reprimand will be placed in your official personnel file. (Company policy).

Regards,

Your Name…

Job Designation…

Department Name…

 

***** [Repaly Letter]*****

 

Acknowledgment of Receipt:

I acknowledge receipt of this written reprimand. My acknowledgment does not necessarily signify my agreement with its content. (Describe in your own words). I understand that a copy of this reprimand will be placed in my official personnel file and that I have the right to prepare a written response that will be attached to the original letter of reprimand.

Signature…

Employee Name…

Date…