Sample Letter to Respond to Rumors

Sample Letter to Respond to Rumors

[It’s hard to eliminate rumors completely either from society or an organization. This can even work against the interest of the organization and can put an adverse impact on its productivity and can tarnish its image. So writing a letter in response to a rumor can be very much useful in these kinds of situations which can convince the people that the rumor is not true and at the same time maintain the reputation of the organization. Here briefly describe on Sample Letter to Respond to Rumors.  Therefore, when circulating a letter in an organization to dispel a rumor, it is important to support your claim with facts and evidence. Customize the content according to the information you want to convey.]

From,

Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (Date on Which Letter is Written)

To,

Receiver name…

Job Designation and Department name…

Subject: Letter to respond to rumors

Hello all,

This letter is in response to the rumor that the Senior Managers of all Departments will be provided with cars paid for by the company. (Describe in your words). This piece of information has reached me along with some distressing feedback from the employees who are, justifiably, unhappy with this biased decision. (Describe all about the situation). To remind you that our policy on company vehicles remains the same as it has always been and no company cars will be provided. Any changes made in the company policy will always be accompanied by an official announcement on behalf of the enterprise. (Explain company policy and related rules).  So there is no need for further speculation.

I would like to say to that, that no such generosity is being shown to the employees at any post in the company since our policies about incentives and perks are very strict. (Explain the actual problem and situation). Any changes made in the company policy will always be accompanied by an official announcement on behalf of the company. So there is no need for further speculation.

I request you on behalf of the company not to pay heed to such kind of rumors. (Cordially describe your greetings and expectations). We will always keep you informed of the enterprise’s decisions as and when they are taken.

Thanking You

Yours truly,

(Name and Signature)

Contact info…

 

Another format, (Email Format)

To: Receiver mail address, name.fggh@email.com

From: Sender Mail address, name.fxhg@email.com

Subject: Regarding the rumor about the company’s future

Hello,

Several employees have come to our personnel office to ask about the future of Canvas Goods. (Describe in your words).  This is to inform you; Canvas Goods is not closing its doors. Despite the last two years of loss-making, we are still committed to finding a way to continue to do business. (Describe all about the situation). For this reason, we have hired consultants and planners to aid the company’s strategic development. (Explain company policy and related rules).

We are trying to explore other promising avenues to keep Canvas Goods viable. We appreciate the loyalty you have shown to Canvas Goods and on no account will we be laying off. (Cordially describe your greetings and expectations). I want to make myself clear on that issue. We, at Canvas Goods, treat our employees as family members and will keep that practice on. You will be informed of further developments.

Thanking You

Yours truly,

(Name of the Sender)