Sample Proposal Rejection Letter Format

[A proposal rejection letter is a letter business, companies, or organizations write to reject a bid. This letter is written when a company fails to accept the proposal of another company. The letter is written to express regret that the company didn’t meet the set guidelines or to inform them that the project was awarded to a competitor. When the company declines the offer a proposal rejection letter is written. Writing the letter requires the right words, tone, and format. You can make any change to the below application as per your needs.]

From,

Sender/Your Name…

Business/office address…

Date: DD/MM/YY (Date on Which Letter is Written)

To,

Receiver name…

Business/office address…

Subject: Proposal Rejection Letter

Dear (Sir or Madam)

I Mr. (name of the sender) is writing this letter on behalf of (name of the company). (Describe in your words). After receiving your letter and your proposal we had initially decided to accept your proposal. (Describe all about the situation). But, it was then we referred to our company laws and norms we came to know that it we cannot officially become partners with any external company. (Explain actual problem and condition). We are extremely sorry for rejecting your proposal. But, we cannot go against our rules.

However, we hope you find a better company and start your journey well. (Cordially describe your greetings and expectation). Also, we wish you success on behalf of our management team and company.

Yours Truly,

Your Name…

Name of the organization…

Contact Info. and Signature…

Another format, [Email Format]

To: receiver mil address, name.dfgf@email.com

From: sender mail address, name.fghk@email.com

SUB: Proposal Letter

Dear Sir,

I am writing this letter to you on behalf of our management and considering your request we had a talk in our meeting and we are sorry to say that according to the norms of our company we cannot take another company as our partner. (Describe in your words).

So we cannot accept your proposal. (Describe all about the situation). We know well that your company is the best and we would be grateful to have you as our partner. (Explain actual problem and condition). But, the rules of our company cannot be neglected and hence it was decided in the management meeting that we won’t join hand with your company.

We apologize for rejecting your proposal and wish you luck in your future endeavors. (Cordially describe your greetings and expectation). Also, we hope that you find a good partner soon and join hands with a renowned and well-known company.

Thanking You

Yours truly,

Your Name…

Name of the organization…

Contact Info…