Sample Purchase Order Letter by a Customer

[A purchase order is written by a customer who likes a product and approves an order from the company to purchase the service or product. This letter is intended to notify the supplier or manufacturers of the approval. A purchase order letter is used to initiate or close a sale. A purchase order letter is written to notify the seller that the buyer has approved the sale of his or her product or service. This letter is essential for starting a sale and assisting customers in finalizing the details and specifications of the items they are purchasing. This is a formal document used to keep track of the transactions related to a specific sale for future reference.]

From,

Sender/Your name…

Company/Office name and address…

Date: DD/MM/YY (date on which letter is written)

To,

Receiver Name…

Company name and address…

Sub: [Purchase order type….]

Dear (Sir/Name),

With regard to an inquiry we made on the date (DD/MM/YY) about (Enquiry), we wish to place an order for (Product type). (Describe in your words). We have heard about the standards and the quality of (product name and type) manufactured by your company. (Describe all about the product type). We have made a decision to purchase (Quantity) pieces of your products. (Explain about your product). Kindly find the specifications of this order below

Item *** Color *** Quantity *** Amount ***

…… ……. …… …… …… …… …… ……

Kindly also find the enclosed terms and conditions for the order for your reference. (Describe all about terms and conditions). Here is a check of (Money amount) dollars advance payment and the other amount will be settled on delivery. (Describe on payment policy). Kindly make arrangements for these goods to be delivered to our office address (Proper address) not later than (date).

Kindly contact us on (Contact Info.) if there is any other information needed or you have questions. (Describe all about the situation). Please treat this order with urgency and deliver the goods at your earliest since they are needed ASAP.

It is a pleasure to do business with an esteemed company such as yours and we hope to continue working together in the future. (Cordially describe your greetings and expectation). Thank you in advance.

Your Faithfully,

Your Name…

Address…

Contact Info. and Signature…

Another Format, [Email format],

From: Sender mail address, name.hgjg@mail.com

TO: Receiver Mail address, name.fhgf@mail.com

Sub: [Purchase order type….]

Dear Mr. (Name of the person),

After reviewing all the tenders submitted by different organizations, we have selected your company for the order of (commodity). (Describe in your words). The order would be for (no. of pieces). We are also enclosing the terms and conditions for your consideration. (Describe all about terms and conditions). If you need any clarifications regarding the same, please feel free to contact us.

We would appreciate if you could start the production at the earliest and deliver the goods to our warehouse in (place) on (date). (Describe on payment policy).  Also, please find enclosed the cheque of (amount) as advance payment. (Cordially describe your greetings and expectation).

Yours truly,

Your Name…

Address…

Contact Info…