Sample Referral Request Letter Format

Sample Referral Request Letter Format

[A reference letter is considered to be one of the most important documents in the professional corporate world. A referral is a term used as a reference for someone or something for consultation or further action. Here briefly focus on sample Referral Request Letter Format. HR managers consider that individual on a priority basis if he has got with him the reference letter of a person working at a senior level in the organization. The main objective of writing a referral request letter is to seek someone’s preference for a particular situation, whether it is applying for a job, taking an admission, going for an interview, etc.  You need to modify this sample according to your needs.]


Sender/Your Name…

Address and Contact info…

Date: DD/MM/YY (Date on which letter is written)


Receiver Name…

Job Designation and department name…

Sub: (Main purpose of writing the letter…)

Dear (Sir or Madam)

I have just applied for the post of (Job Position) (Department and company name). Despite my previous experience and analytical prowess, I have not been called for the second round of interviews. (Describe in your words).

I would be very grateful if you could provide me with a reference letter so that I can forward it to the concerned department. (Explain your requirements). I know you hold a respectable place in the Finance department and your reference would be given due consideration. (Describe all about the situation). I do hope the HR department considers me for the second round and I will get a chance to prove my capabilities. (Cordially describe your greetings and expectation).

Thank you for your consideration of this matter.


(Name and signature)

Address and contact info…


Another format, [Email Format]

From: Sender mail address,

To: Receiver mail address,

Sub: (Main purpose of writing the letter/ Requesting for a reference letter)

Dear Mrs./Mr./Ms., (Name of the recipient)

I am writing this letter concerning our last meeting in which we discussed the vacant position in (Name of the company). (Describe in your words). I am disappointed with the fact that I had not been chosen for the shortlist even though my interview results and marks that I received were good.

I am writing to ask you to provide me with a referral letter since you are a highly respected figure in the marketing department of the company. (Explain your requirements). You are also familiar with me, my skills, and dedication. (Cordially describe your greetings and expectation). I would like a final chance for being a part of the shortlist and convince the selection committee of my dedication and skills.

Thanking you in advance,

Yours truly

(Name of the sender)

Address and contact info…