[These are sample Request for Provision Meeting Hall for Official Purpose. You can follow these sample request letter to the hotel manager, Hall administrator for providing a meeting room, meeting hall, conference room, hotel room etc. You can make any change to the below application as per your needs.]
Date…
The Office Administrator,
Hotel/Convention Hall Name…
Office Address…
Sub: Provision of Meeting Hall
Dear Sir (or Name),
I’m writing this to let you know that we have scheduled a meeting (meeting subject) with some renowned contractors (a type of meeting) on coming [Date: DD/MM/YY] from [Time to Time] here in our office (Hall/any other place). (Describe in your own words).
Could you please confirm the availability of Hall no. *** to conduct the meeting as the number of participants is expected to be around (Invitee number) and this Hall has sufficient seating place. We will also require the support of projectors so kindly also organize the same by coordinating with the IT team. (Describe your requirements).
Appreciate if you could confirm the above before COB today so that I can send the invitation to all the participants accordingly.
Thanking in anticipation.
Best Regards,
Your name…
Job Designation…
Company/Institute name…