Sample Request Refund Letter Format

Sample Request Refund Letter Format

[A refund request letter can be used for all sorts of reasons. It is a formal written request for the return of payment for a good or service. The objective of writing this letter is to request a refund from a company from where you have purchased a product. The reason behind the return can be either a quality issue or dissatisfaction with the product or service you have taken from the company. Below briefly describe on Sample Request Refund Letter Format. Through this letter, you can firmly put forward your point regarding your dissatisfaction with the product and the reason for returning the same. Customize the content according to the information you want to convey.]

To,

Sender/Your name…

Home/Office address…

Date: DD/MM/YY (Date on which letter is written)

From,

Receiver’s name…

Office/Store address…

Sub: Request for Refund

Dear (Sir/name),

This is to bring to your kind attention that we have recently purchased a (Product name) from your store but we are sorry to inform you that we are totally disappointed with the quality of the same. (describe in your words). We have gone through the manual and charged the product as per the instructions, but still, nothing worked out. (Describe the actual problem and situation). In spite of various positive reviews regarding the product, we are not satisfied with the same.

Thereby, we are returning the product and would request you to refund the amount at the earliest. (Cordially describe your greetings and requirements). I hope you understand and would take prompt action in this regard. We are not interested in any replacement, as of now.

Yours truly,

Your name…

Home/Office address…

Contact info. and signature…

 

Another Format, [Email format]

To: Receiver mail address, name.ghj@email.com

From: Sender mail address, name.jkl@email.com

Sub: Request for Refund

Dear (Sir/name),

I regret to inform you that the (Product name, e.g., mobile phone), I bought from you last (date) leads to great disappointment. (describe in your words). I was thinking about buying this phone for a long time. Before the purchase, I conducted research, and it seems great according to the information I obtained through the Internet. (Describe the actual problem and situation). As I opened it from the box, it wasn’t working.

Even after charging, nothing changed. I waited for two days, hoped that the situation would change but in vain. I faced the same problem today. (Describe all about the situation).  Therefore, I am returning you the phone and kindly ask you to refund me the funds in a full amount. (Cordially describe your greetings and requirements). Currently, I am not interested in any replacement.

I hope for your understanding.

Truly yours,

Your name…

Home/Office address…

Contact info…