Sample Request Refusal Letter

Sample Request Refusal Letter

[A request refusal letter is written by someone who has received a request letter from someone else and would like to decline the request politely. In most cases, this is an official letter, and so it needs to b written in a correct format using formal words and notations. Here briefly describe on Sample Request Refusal Letter. In any case, it is just rude not to reply at all, and so the person should write a letter to refuse the request. You should ideally mention the reason for the refusal of the request and also be polite at the same time. You can make changes as per your requirements.]

From,

Sender/Your Name…

Job designation and Department name…

Date: DD/MM/YY (date of the day when the letter has been sent)

To,

Receiver Name…

Job designation and Department name…

Subject: Request refusal letter

Dear Sir/Ma’am/name, (write a proper salutation and title for the recipient),

This letter is about the letter I received (date) regarding your request for a transfer you applied for. (Describe in your words). I am sorry, but at present, we cannot fulfill the request of your transfer to the (branch name). (State the reason for rejection of the request)

(Ensure the employee that if there is any vacancy in the branch, they will undoubtedly consider him or her for that). (Explain all about the situation).

(Also specify the approximate time it will take for the transfer).

We would request you to continue your work in this branch till we can accept your request for transfer. (Describe your expectation and requirements). Appreciate your time and efforts given to the company.

I hope you will understand our difficulties in agreeing to a transfer. (Cordially describe your greetings). I hope to hear from you soon.

Thanking You,

Yours sincerely,

(your name…)

Job designation and Department name…

Contact Info. and Signature…

 

Another Format, [Email Format]

To: Receiver mail address, name.dafg@email.com

From: Sender mail address, name.dgds@email.com

SUB: Request refusal letter.

Dear Sir/ Ma’am/name,

This letter is about the letter I received (date) regarding your request for a transfer you applied for. I am sorry if I tried to get through your request, but the system seems to be too busy right now, and so we have to refuse your request this time.  (Describe in your words). I suggest you apply again next year and I am sure I will be able to do something about it. We request you to continue in this branch for some time until we find a solution to the problems in the system. (Describe all about the situation). If there is any position in the branch you requested to get the transfer to, we will certainly consider you.

I hope you will understand our difficulties in agreeing to a transfer. I hope to hear from you soon. (Cordially describe your greetings and expectation). We appreciate your hard work and time given to the company and will certainly look into your transfer request.

Thanking You,

Yours sincerely,

(your name)

Job designation and Department name…

Contact Info…