Sample Response Letter to an Inquiry

Sample Response Letter to an Inquiry

[A Response Letter is written to reply to any particular situation. Here briefly describe on sample response Letter to an Inquiry. All the questions or queries the writer has must be asked through this letter. Since a Response letter is usually written in the professional capacity, the whole tone of the letter needs to be formal and polite. The writer must avoid giving his personal opinion in the letter, and the letter must be written in a general way. You can make any change to the below application as per your needs.]

Date: DD/MM/YY

[Recipients Name]

[Home/Office Address line]

[State, ZIP Code]

[Subject: Write your topic – (Normally bold, summarizes the intention of the letter)]

Dear [Recipients Name],

We have received your inquiry about the (service name) we offer. Thank you very much for your interest! (Describe in your words). We have attached a description of the various plans and services we provide for your perusal. (Describe all about the situation). However, since these things are best explained in person, we would like to send one of our representatives over to answer all of your questions and explain why our strategies work best for teenagers and adults. (Describe all about the service and offers). We will be giving you a call within the next two days so that we can set an appointment. (Cordially describe your greetings and expectation). We look forward to doing business with you!


[Senders Name]

[Senders Job designation]

[Enclosures: number]

Company/Organization name…


Another Format,  [Email Format]

To: Receiver mail address,

From: Sender mail address,

Subject: Response Letter to an Inquiry.

Dear (name),

Thank you for your inquiry regarding the (Product/Service/Company name). As you can see from the enclosed flyers, the Fitness Council (Service/product type) voted the (Institute/Company Name) “Treadmill of the Year” in Exercise magazine. (Describe in your words). Our treadmills combine flexibility, affordable pricing, and outstanding service to make the (Institute/Company Name) the best-selling treadmill in today’s market. (Describe all about the service and offers).

Please take note of our B-Model for the dedicated walker on a limited budget. (Cordially describe your greetings and expectation) To place an order or speak to one of our fitness consultants, please call (Contact info.). We will be happy to help you become a healthier, fitter you.

Thanking You,

Yours Truly,

Your name…

Job designation…

(name and company)