Sample Salary Deduction Letter to Employee due to Absence

Sample Salary Deduction Letter to Employee due to Absence

[These are sample Salary Deduction Letter to Employee due to Absence. You can also follow this sample as a warning letter to Employee for Salary Deduction by HR Department. When an employee is slacking in his work it’s important to send him a reminder notice that how he is lucky to have a job and what’s it worth via warning email. Customize the content according to the information you want to convey.]

Date…

Employee Name…

Job Designation…

Department Name…

Sub: Salary Deduction Letter to Employee

Respected (Name),

It is to inform you that you have taken 12 leaves (More/less) this month out of which 4 (More/less) were your casual leaves and 8 were your earned leave. (Describe in your own words). We understand the concern and emergencies that can occur but we always advise our employees to inform us so they may not face such inconveniences. (Describe actual problem and situation).

As per the company’s policy, your salary for the 8 days is deducted and the remaining salary is transferred to your account. (describe your requirement). It is always advised to the employees to remain punctual in order to avoid any inconvenience.

Regards,

Your name…

Department Name…

 

Another format,

Date…

Employee Name…

Job Designation…

Department Name…

Sub: Salary Deduction Letter to Employee

To the addressee;

We regret to inform you that your salary for the month of (Date: DD/MM/YY) will be deducted. We do not take these decisions to deduct salary lightly, and the ruling for this is due to your constant absence. (Describe in your own words).

Our employees are an asset to our company. We expect all our workers to be motivated and arrive on time for their job. If an employee wishes to take an absence or leave from work, he is to contact me beforehand. (Describe actual problem and situation). We have no issues with informed absences that are within reason. Your repeated instances of unprofessional and absence without notice has had a negative impact on our workforce. Unfortunately, you have not demonstrated the capability to be consistent with daily tasks. (describe company rules and condition).

This salary deduction is temporary, as we believe in second chances —  if you can redeem yourself, your original salary will be reinstated. However, further incompetence will result in more severe consequences.

Sincerely,

Your name…

Department Name…