Sample Termination Letter for Absenteeism in Office

Sample Termination Letter for Absenteeism in Office

[Below briefly focus on Sample Termination Letter for Absenteeism in Office. Taking too many holidays is not accepted in any organization. And this kind of unprofessional attitude is not expected and appreciated by an organization or any company. One should take care of this as it is an essential part of working. Customize the content according to the information you want to convey.]


Sender/Your Name…

Job Designation and Department name…

Company/Institute name…

Date: DD/MM/YY (letter writer wrote the letter on this very day)


Receiver/Employee name…

Job Designation and Department name…

Subject: Termination Letter for Absenteeism

Respected Sir,

It is with deep regret that I must inform you that your employment is being terminated from our organizations. (Describe in your words). It was a decision of the whole board of directors. The reason which resulted in such a terrible thing is your irregularity in our organization. (Describe actual cause and problem). As per the regulations of our company it is not acceptable that a trainee absents without any reason. (Explain all about the situation). A show-cause has to be presented, as a fact, if you did not present any of this. (Describe official decision).

One more thing that should be informed to you is that not only you lost your internship, but you won’t be achieving any certificates. (Describe your recommendation and requirements). I hope that you find a glorious future up ahead. Thanking you.

Yours Faithfully,

Name and Signature…


Another Format, [Email Format]

To: Receiver mail address,

From: Sender mail address,

Subject: Termination for absenteeism

Dear Mr./Mrs./Ms. (name),

We are very sad and feeling apologetic to inform you that your employment has been terminated by the company due to habitual absenteeism even after the notice. (Describe in your words). You have increased your no. of leaves by 20 days (more/less) in the precedent two months. (Explain all about the situation). The assignment which was supposed to close before a week is pending till now and its all because of your leaves. (Describe actual cause and problem).

You have been given many memos, and still, you go on continuing with the same and do not obey the company’s practice. (Describe official decision). This has enforced us to give out this termination letter to you. (Describe your recommendation and requirements). We voluntarily ask you to depart the company by the end of this month, and your dues will be settled when you leave.

Thanking you,

Name and Job Designation…