Sample Volunteering Service Termination Letter

Sample Volunteering Service Termination Letter

[This is a sample Volunteering Service Termination Letter. Many organizations all over the world need dedicated people to volunteer for specific jobs, such as assisting the disabled or the blind or teaching the uneducated adults, or orphans, or helping build houses or schools, or plant trees or clean the city, etc. Upon facing some unavoidable situations, a volunteer may need to terminate the contract for better reasons. You can modify these sample as your requirement.]


Sender/Your name…

Job Designation…

Date: DD/MM/YY (Date on which the letter is written)


Receiver/Authority name…

Job Designation…

Organization/Institute name…

Sub: The termination of volunteering service

Respected (Name/Sir),

I have been associated with your organization volunteering for the (job volunteered for) for nearly (period of volunteering). (Describe in your words). I feel deep regret informing you that I am compelled to take the decision of ending the contract due to some unavoidable reasons. (Explain all about the situation).

I will not be able to render my services to your company properly due to (reason for the termination). (Explain the actual problem and situation). Under these dire circumstances to avoid inconveniences of any sort, I request the truncation of my contract with your company on the (Date of termination) and allow me to move on. (Cordially describe your greetings and requirements).

Thanking you,

Yours faithfully,

Name and Signature…


Another Format, [Email Format]

To: Receiver mail address,

From: Sender mail address,

Subject: Volunteer Termination Letter.

Dear (Sir/name),

This is to inform you that I am moving to the (City/country name) to pursue my higher studies (Show your cause). This makes it not possible for me to volunteer for (organization name) from now onwards. (Explain actual cause and situation). Therefore I request you to please truncate my appointment as a volunteer here, preferably effective from (date). It was nice to work with your organization as it helped me gain a lot more experience. (Cordially describe your greetings and requirements).

Thank you for the opportunity given to me to render my volunteering services for you.

Yours sincerely,

Yours faithfully,

Name and Contact Info…