Sample Warning Letter to Transporter Contractor from School

Sample Warning Letter to Transporter Contractor from School

[Here briefly describe on Sample Warning Letter to Transporter Contractor from School. This is a warning letter sent from the school to the transportation company warning them of the careless behavior which is going on by the drivers for the last few days. You can make any change to the below application as per your needs.]

Date…

Transport Contractor Name…

Organization name…

Office Address…

Sub: Warning Letter to Transport Contractor

Respected Transport Company Manager,

It is to inform you that I am writing to you on behalf of (School/Institute name). We are your client for 2/3/4 years (More/less) based on a contract. (Describe in your own words). It is stated that from last few weeks I have received complains regarding improper functioning of your transportation services.

Some of the vehicles do not arrive on the time and others sometimes miss important stops on their way. Such an act of carelessness has resulted in a great loss. Some of the students missed their classes due to delayed arrival or absence. (Describe actual problem and situation). I am warning you that if such behavior from your company will keep on going then we will have to close this contract and we will not be able to be your continue taking your services. (Describe all about the situation).

I hope that after keeping all the above discussion you will take care of such carelessness from now to onwards. (describe your requirement and managerial decision). Please make sure that such type of incidents may not happen anymore. I thank you for your time.

Yours sincerely,

Your name…

Manager Admin…

School/Institute name…

 

Another format,

Date…

Transport Contractor Name…

Organization name…

Office Address…

Sub: Warning Letter to Transport Contractor

Dear (Name),

It is to inform you that the school had hired you for providing pick and drop service to students as well as teachers from town, but the administration has come to know that the buses of your company are always late from the due time. (Describe in your own words). The drivers are also uncivilized. They speak harsh words to students and teachers. The buses are also not cleaned properly. (Describe actual problem and situation).

Parents are not willing to send their children to school on your buses. Most of the parents gave negative feedback about your company. (describe your requirement and managerial decision). So it is to warn you that, you must take some immediate steps to make your service reasonable otherwise the school administration will terminate the contract with your company.

Yours Sincerely,

Your name…

Manager Admin…

School/Institute name…