Sample Warning Letter to Vendor for Delay in Delivery of Goods

Sample Warning Letter to Vendor for Delay in Delivery of Goods

[These are sample Warning Letter to Vendor for Delay in Delivery of Goods. You can follow this sample of warning letter to the vendor for late delivery, no delivery, non-delivery on the purchased and ordered items. Customize the content according to the information you want to convey.]

Date…

Vendor name…

Company/Organization name…

Office Address…

Sub: Letter to Vendor for Delay in Delivery

Dear (name),

It is to inform you that our company has ordered you a container of (Product type) last month on (Date: DD/MM/YY). The receipt of the order has been attached to this letter. (Describe in your own words). The estimated time for the shipment was (1-2 week/10-12days) working days but now it has been over a month but the company has not got the shipment till the date. (Describe actual problem and situation).

The manufacturing of our products has been suspended due to the unavailability of the concerned goods. You are directed to sail the consignment in time and the company also request you to have an inquiry for late shipment. (describe your requirement). If the consignment does not arrive within 5 working days (More/less) the company has the right to terminate the contract with you. (Explain your warning).

Thank you for your time. Please feel free to contact the HR department in case of any quires.

Regards

Your name…

HR Executive (Job Designation)

Company/Institute name…

Contact Information…

 

Another format,

Date…

Vendor name…

Company/Organization name…

Office Address…

Sub: Warning Letter for Delay in Delivery

Dear Sir (or Name),

It is stated with all due respect that we have been doing business with your company for several years. It is a moment of concern for both of the companies regarding the supply of the product. It is stated that our company placed the last order on (Date: DD/MM/YY). (Describe in your own words). It is been noticed that no response has been received from your side. So from this, we can conclude that no action has been taken in this regard from your side.

This is to remind you that we have a very big order of products delivery from a client. Since the deadline is approaching we are in a hurry of placement of order to the client. As you are our main vendor currently delivering the major products we require you to make timely delivery of the order. (Describe actual problem and situation).

We advise you to have a quick and rapid action in this regard so that there can be no further delays in the product delivery. (describe your requirement). In order to not deliver the products on time, we will be having further action against your company based on the contract between the two companies. (Explain your warning). So it is better to make the timely delivery to avoid any further clarifications and action from our side.

Thanking you in anticipation.

With best regards,

Your name…

HR Executive (Job Designation)

Company/Institute name…

Contact Information…