Standard Resignation Letter Format

Standard Resignation Letter Format

[A Resignation letter is a formal statement informing the authorities of the company where you are employed, which you wish to resign from your current post. Here briefly focus on Standard Resignation Letter Format. There can be various reasons for your decision, for instance, a posting in another company at a higher level, the environment of political discomfort in the company. An employee wishing to resign from a company currently employed may write this letter explaining reasons for resignation. You can modify this sample as your requirement.]


Sender/Your name…

Job Designation and department name…

Date: DD/MM/YY (Date of writing the letter)


Receiver/Higher official name…

Job Designation and department name…

Sub: Resignation Letter

Dear Sir/Madam,

Herewith is my notice of resignation from (name of the company). I am giving (notice period) notice as per my contract with (last working date) as my last working day, offsetting (number)days from the remaining balance of my annual leave, as informed by the HR department. (describe in your words).

I will be moving on to a (mention the position) position with another (firm name). (Describe the actual cause and situation). I would like to extend my thanks to my superiors and colleagues who have given me the necessary support as well as guidance during my work tenure here. (Describe something about your job experience). I have benefited greatly from my (number of years) years in this esteemed company. (Express your feelings).

Although I have fulfilled all my current work responsibilities, I will continue to assist and support any projects the department is handling. (Cordially describe your greetings and requirements).

You may contact me at (email ID) after (mention the date)for any assistance.

Yours sincerely,

Name and Signature…

Job Designation and department name…


Another format, (Email Format)

To: Receiver mail address,

From: Sender mail address,

Subject: Resignation Letter

Dear Sir/Madam,

Please consider this letter as a (notice period, i.e., two weeks or three weeks) notice as required by my contract and accept my resignation from the post of (your post)with (date) being my last working day. (Describe in your words).

I started working at (company name) in (date you joined) and in these (no. of years worked) years I have had the opportunity of working with some of the best people in (mention field/area). (Express your feelings). I would like to thank all my seniors and colleagues for the constant support and encouragement during my time here.

I have been offered the post of (new post) with another company, and this will be a big step in my career. (Describe something about your job experience).

I will continue to discharge my duties in (time left in the company), and offer my services in helping to train my replacement. (Cordially describe your greetings and requirements).

Please feel free to email me at (email) after (last working day) for any queries.

Thanking you

Yours faithfully

Name of the Sender…

Job Designation and department name…