Warning Letter for unauthorized use of Office Property

Warning Letter for unauthorized use of Office Property

[Below briefly describe on Sample Warning Letter for unauthorized use of Office Property. This letter is used as a last resort to inform the employee that his/her actions will attract stern action hereafter if he/she does not mend ways. Mention specific date of issuing verbal warnings/counseling if any. You can make changes as per your requirements.]

Date: DD/MM/YY

Receiver/Employee name…

Job Designation…

Department name…

Sub: Warning Letter for your unauthorized use of the printer

Dear (Name)

It is reported by your supervisor (Department Head/Legal authority) that you have been found using the printer for your personal use most of the times. (Describe in your words). This is a poor practice performed by any employee in the company. Everybody in the office knows that it is rigorously outlawed to use the company resources for personal purpose. (Describe actual problem and situation).

It is not merely prohibited by the company laws but also is generally known as unprofessional and unethical conduct. (Explain official rules). You must come to see me personally and do explain to me about the matter.

This warning letter is issued to you to make you understand that considering such things of low importance can also result in embarrassment. (Describe your decision regarding this).

We are hopeful that you will keep away from such misdemeanors in the future and will be careful in unauthorized use of someone else’s property. (Explain your requirements). In another way, the company can take strict actions against you including fine, suspension or even termination.

Your Name…

Job Designation…

Department name…

 

Another format,

Date: DD/MM/YY

Receiver/Employee name…

Job Designation…

Department name…

Sub: Warning Letter for unauthorized use of Office Property

Dear (Name),

It is a matter of serious concern that you have been using office property to fulfill your personal commitments. (Describe in your words). Although it was brought to your notice repeatedly, you have continued using the printer and scanner in the office to generate posters for your child’s project-works. (Describe actual problem and situation).

We have also received complaints from your staff that you have meted out harsh treatment to those who have not obliged you for your personal jobs. (Explain all about the situation).

I hope you correct your habits especially after the counseling you received in this regard on (date). (Describe your decision regarding this). If my office receives further complaints in this regard, the matter will be referred to higher authorities for necessary action. (Explain your requirements).

I hope to see you rectifying these shortcomings and observe good conduct hereafter.

Regards,

Your Name…

Job Designation…

Department name…