Warning Letter to Employee for Absence without Permission

Warning Letter to Employee for Absence without Permission

[Here briefly describe on Sample Warning Letter to Employee for Absence without Permission. This letter is used to warn the employee that if he/she does not show cause for absence and resume work with immediate effect, the employee will be terminated from effective service. You can make any change to the below application as per your needs.]

Date: DD/MM/YY

Employee/Receiver name…

Job Designation…

Department name…

Subject: Warning Letter for Absence without Permission

Dear (Name),

I am writing this letter as the last official resort to get in touch with you and inform that your absence from work without permission since (date) has been viewed very seriously by the management. (Describe in your words).

Repeated attempts to reach you over phone and e-mail have gone unanswered. If you do not report to work with immediate effect, it will be taken as unwillingness from your end to resume work and you will be terminated from service. (Describe actual problem and situation).

We would have to resort to lodging an official complaint with the police and black-list you as well if you do not respond in person or show cause for your absence. (Explain all about the situation and official rules).

This organization will wait for one/two months from today before freezing your salary account and Provident Fund account as per company policy. (Show your warning regarding the institute policy).

Kindly treat this matter as most urgent.

Your name…

Job Designation…

Company/Institute Name…

 

Another Format, [Email Format]

To: Receiver Mail Address…

From: Sender mail Address…

Sub: Warning Letter for Absence without Permission

Dear (Name),

It has been observed that you have not been attending office from (date). We have tried to contact you several times and even left a message but you neither responded back nor attended office. (Describe in your words). This is the second time such an incident is happening last year also you dint come to the office for a week and later informed that there was a death in the family. We later found out that it was a lie and you have been given a warning letter. (Describe actual problem and situation).

You are therefore, directed to attend office from (date) and provide an explanation as to why relevant action should not be taken against you for your misconduct, failing, which it will be assumed that you do not have any explanation and is not interested to join back. (Explain all about the situation and official rules).

If there is no communication after the date given then it will lead to your termination. (Show your warning regarding the institute policy).

Kindly treat this as urgent

For,

Company name…

Your Name…

Designation…