Subject: Warning for Unacceptable Behavior

Dear (Name),

It is a matter of serious concern that you have been showing unacceptable behavior and with a heavy hang-over in the recent past despite repeated verbal warnings. (Describe in your words). We have received complaints from the co-workers of your reckless behavior and foul language on the days you report to work after consuming alcohol. (Describe actual problem and situation). They have refused to work in the same team of which you are apart. Please treat this letter as a warning for your unacceptable behavior. (Explain all about the situation).

We would be left with no choice but to suspend you from work if this unethical behavior continues. (Show your warning regarding the institute policy). You can approach our clinical psychiatrist if you need any assistance with your addiction problems.

We expect you to rectify your follies and observe good conduct from hereon. (Show your requirements regarding this situation).

Regards,

Your name…

HR Manager (Job Designation).

Company/Institute name…

Dear Ms/Mr. (Name)

We bring to your attention that management has received many complains about your conduct with the other staffs. There are also complains of you using your post against the employees at the lower post-use and influence them. (Describe in your words). You have been also found to use office material for your personal use.

We consider it a serious breach of conduct and take it as an act of threatening your co-workers. We warn you of strict actions if you don’t improve your behavior and bring changes in your conduct. (Describe actual problem and situation). We hope that you will work in coordination with your staff to bring good results. (Explain all about the situation).

We hope that this letter will act as a warning in advance to avoid complications in the future. (Show your warning regarding the institute policy). If you have any say in this regard you may feel free to contact any person in management and report your grievances. (Show your requirements regarding this situation).

We expect you to have good behavior and observe good conduct hereafter.

Yours,

Your name…

HR Manager (Job Designation).