To: Receiver Mail Address…
From: Sender mail Address…
Subject: Warning for Unacceptable Behavior
Dear Ms/Mr. (Name)
We bring to your attention that management has received many complains about your conduct with the other staffs. There are also complains of you using your post against the employees at the lower post-use and influence them. (Describe in your words). You have been also found to use office material for your personal use.
We consider it a serious breach of conduct and take it as an act of threatening your co-workers. We warn you of strict actions if you don’t improve your behavior and bring changes in your conduct. (Describe actual problem and situation). We hope that you will work in coordination with your staff to bring good results. (Explain all about the situation).
We hope that this letter will act as a warning in advance to avoid complications in the future. (Show your warning regarding the institute policy). If you have any say in this regard you may feel free to contact any person in management and report your grievances. (Show your requirements regarding this situation).
We expect you to have good behavior and observe good conduct hereafter.
HR Manager (Job Designation).